Petty dollars accounts over $one hundred must be maintained in a bank account from inside the a location lender otherwise credit commitment that’s a general public depositary (consider Subsection .c) until brand new service provides a safe, container, or currency boobs that is used to safeguard petty cash. As much as possible, all petty bucks levels can be managed inside a financial account. Bank accounts are to be launched throughout the label of one’s department, maybe not just one.
In limited issues, an effective petty dollars membership can be used to weight currency to a prepaid debit card. The aid of prepaid service debit cards alongside an effective petty bucks membership means pre-recognition of the OFM from Financial Feasibility Data (EFS) techniques. Relate to Point .
When the a state auditor’s statement shows that the number of an agencys petty bucks account is actually too-much or the use is during admission regarding regulations, the brand new director (or official designee) regarding OFM ount from, the brand new petty bucks account.
| Bookkeeping to possess petty profit treasury levels |
| .an effective | Requests for petty cash, or increases to petty cash, are made using the “App and you can Authorization having Petty Cash advance, Treasury Accounts” form that is available at the end of this subsection or through the Office of Financial Management (OFM), Statewide Accounting. The completed form is submitted to the OFM Statewide Accounting (the director’s official designee) for approval. Distribution of the total amount of approved petty cash within an agency is determined by the agency.
Firms requesting approval to have petty bucks levels that will use prepaid debit notes is resource the fresh EFS approval letter regarding Reason part of the form. Shortly after acceptance, OFM have a tendency to return the latest signed brand spanking new “Software and you will Authorization getting Petty Cash advance, Treasury Levels” Means towards the service. ” Reference Subsection .an as a keen illustrative entry. The new warrant is to be recommended and you will cashed or placed by the the latest assigned caretaker. OFM will be sending a duplicate of your own signed setting into Work environment regarding State Treasurer.
Application and Authorization for Petty Cash AdvanceAuthorized Spends away from Treasury Petty Dollars Levels – Apart from prepaid service debit cards, listed here are the fresh new registered uses regarding Treasury petty bucks: Local market purchases of supplies and materials. These purchases may include: minor miscellaneous materials; supplies; fresh fruit and vegetables; and minor repairs and replacements parts for machinery and equipment not under state contract. Such payments may be made provided that: The purchase is within the limitations prescribed by the Department of Enterprise Services, and In the event that petty bucks raise is eligible, new service is to try to make a guarantee so you’re able to reclassify Treasury cash so you can GL Password 1130 “Petty BucksPostage due towards send. Postage-due is paid whether it seems that it will end up being of great benefit toward state to simply accept delivery of your send.
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